Activities is a feature that allows you to separate tickets,things that people buy, from activities, things that people can go to. You can describe your event in terms of distinct things that people get if they buy a ticket. Additionally, you can attach times to activities, so your attendees can receive a schedule attached to their ticket.
Because activities can have individual capacities, and can be attached to multiple ticket types, you can achieve some powerful setups that solve some of the more complex problems that arise when organising events.
Activities is a very powerful feature, but it has a bit of a learning curve, so it’s best understood with a few examples.
Let’s say you have two tickets: Early Bird and Regular. You sell 50 Early Birds and 100 Regulars. That’s 150 attendees. Simple, right? But sometimes you may have way more than 2 ticket types, and they all do the same thing: they get attendees access to your event.
For a conference, you would set up an Activity called “Conference”, and attach it to “Early Bird” and “Regular” and any other ticket that include access to the conference. Now, when you visit Activities, you’ll see the total number of people who have access to the conference. Super handy.
But Activities is so much more powerful than that…
The first problem that activities solves well is an event that spans multiple days, but that people can buy tickets to either day, or both days.
In that case, there would be three tickets available:
In a traditional setup, managing this is hard because:
1) You have to guess how many of each type to allocate
2) In order to find out how many attendees you have per day, you need to add quantities together.
Number 2 is easy in a simple setup for a small event, but it can quickly get complicated.
Enter Activities. To solve this case in Tito, you would create two activities:
The Day One activity would be attached to the Day One ticket and the Day One + Day Two ticket.
The Day Two activity would be attached to the Day Two ticket and the Day One + Day Two ticket.
In addition, you can set a capacity for each day, so you don’t need to guess quantities for the separate ticket (you can still set quantities if you only want to sell a limited number of either ticket). Now, if Day One sells out, both the Day One ticket and the Day One + Day Two ticket will both be sold out, whilst the Day Two ticket would remain on sale.
In Tito, you can find Activities in the Tickets section.
The tiered ticket example lets you keep track of attendance across a number of tickets that offer different things.
Let’s say you have three tickets:
Again, Activities makes keeping track of all of this quite straightforward.
In Tito, after setting up the above tickets, you would set up three activities:
The Conference activity would be attached to all three tickets. The Meals activity would only be attached to Midi and Maxi, and the Gift Pack would only apply to the Maxi.
Now, no matter what combinations of tickets people eventually end up buying, you will know exactly how many Conference attendees you have, how many Meals you need to order, and how many Gift Packs you need to make.
Another thing that Activities enables is adding specific times to events. Activities can be used to create a rough agenda or outline of your event that will be included on attendees’ tickets. The times will also show up as individual items when attendees download their ICS calendar files.
To set times on Activities, just create or edit activities in the Activities section on an event, and set a start time and and end time.
By default, each item will be displayed as a mini-schedule on your event homepage, but you can choose to hide activities and they won’t be shown.