2017 Summit & Sustainability Workshop

Workshop Objectives

At the conclusion of the Sustainability workshop, attendees will have:

• identified the most appropriate sustainability plan (either a single sustainability model or elements of multiple sustainability models) to pursue for their project;
• drafted a preliminary roadmap for implementing that sustainability model along with an inventory of the skills, knowledge, and resources needed; and,
• made connections among NumFOCUS peers and staff who can help them develop the model and close the gaps.

Materials developed for the workshop will become part of the Toolkit for Sustainable Open Source (TOSS). Roadmaps developed by the project leads will be collected, summarized, anonymized where appropriate, and shared as proceedings of the workshop.

Schedule Overview

Day 1 kicks off with 5 minute lightning updates from each of the projects. Think of these as “state of the project” reports with respect to sustainability. Parts 1 and 2 of the Sustainability Workshop will commence after lightning talks.

Day 2 kicks off with a brief welcome and then has time for updates from NumFOCUS staff as well as QA or roundtable discussion with staff and project reps. Next will be Part 3 of the Sustainability Workshop. The last two sessions of Day 2 will be peer-led, unconference style, where project leads can collaborate about how to meet the resource and knowledge gaps identified during the Sustainability workshop. The day will close with a wrap-up and feedback session.

FAQ

What am I committing to if I register for the Summit/Workshop?

Those attending the Summit/Workshop should plan to attend all day on the 10th and 11th. You can view the tentative schedule for the Summit/Workshop here.

Additionally, each project sending a representative to the Summit should commit to preparing and delivering a 5-minute lightning talk about the state of their project. NumFOCUS staff will be available to help with these presentations.

Who do you recommend we send to represent our project?

While we recognize that people have multiple roles, we recommend sending 1 person who can represent the technical aspects of your project (such as a person who develops or maintains code) and 1 person who can represent the community/business aspects (such as a person who works with the user/developer community).

Representatives can be paid or unpaid contributors, but should be sufficiently invested and involved in your project such that they will both want to and are able to continue the sustainability work started at the Workshop.

Can we send more than 2 reps from our project?

Maybe. Our travel budget is based on two people from each project. That number is also what we are basing our venue, catering, and other logistical arrangements upon.

Once we start collecting registrations, however, we may find that not all projects can send two representatives and/or that some projects can cover the cost of travel for one or more of their reps.

So, a max of two registrations for each project will be available on ti.to and thereafter anyone from your project wanting to attend will be given the option of being added to the waitlist. Because registrations are “first-come, first-served” you should make sure your first two choices of representative register before subsequent ones.

Are you covering travel expenses for project reps? For those traveling from outside the United States, too?

Yes. We have a budget for reimbursing participants for travel-related costs, even those needing to travel from outside the United States. To ensure the best use of these funds, we’ll ask you when you register if you need NumFOCUS to reimburse you for travel.

For all participants, we will handle hotel reservations and payments. We will book hotel accommodations for all participants for three nights: 9-11 October. Please email summit-travel@numfocus.org if you need different arrangements.

Those participants needing to be reimbursed for other travel-related expenses should generally expect to cover those expenses at the time they are incurred and submit them to NumFOCUS for prompt reimbursement after the Summit/Workshop. But if this will present a hardship for you, let us know and we’ll make other arrangements.

For further details about what we’ll reimburse you for, read our travel reimbursement policy (coming soon).

If you are traveling from outside of the United States and might need assistance with visa or other immigration-related issues, please let us know as soon as possible.

What if I have other questions not answered here?

Email summit-info@numfocus.org.